OpenKM 7.1
OpenKM Professional version is licensed under the "EULA - OpenKM End User License Agreement."
For more information, take a look at Licenses.
OpenKM is an Electronic Document and Record Management System (EDRMS). Much of the literature on document management terms like DMS, EDRMS, or CMS is usually influenced more by marketing than by objective reasons.
In most cases, the differences between DMS, CMS, and EDRMS are subjective or irrelevant from a document management point of view. The term CMS has gotten some marketing success and is most commonly used. However, we prefer the term EDRMS, perhaps with less success in the marketing world but stricter and more representative from our point of view.
OpenKM helps you to:
- Day-to-day data capture.
- Storage.
- Modify and share physical or digital documents within the organization.
- Apply retention periods to stored items.
- Identify the owner of each record series and document.
- Set a chain of custody and proper audit trail.
- When needed, apply legal record holds.
- Manage records disposition.
- Preserve records throughout their lifecycle.
Some of OpenKM's goals are:
- Increase efficiency: faster document approval, reduced manual data entry, and automated recurring tasks.
- Set compliance levels. The system helps the organization avoid penalties when regulators, auditors, and government authorities summon them for inspections.
- Preserve historical content. Follow the document's status (determined by the different lifecycle phases).
- Consolidate the company's knowledge into a single access point.
The maxim of the OpenKM technical staff is "Try finding the easy solution for each problem. If you cannot find it, try again."
Although we've tried to give our powerful application what it needs to solve problems with a minimalist solution, sometimes it's impossible. OpenKM can solve complex day-to-day scenarios, but it is not a secure application and has many features that can be used and configured in several ways.
Please take your time to read the documentation; it is time well spent. If you have any doubts, contact us. Usually, a problem can be resolved in several ways.
Your suggestions are always welcome; we try to create a better application to solve real-life problems more efficiently. Your tips help us grow our knowledge of EDRMS solutions and apply them to real-case scenarios.
