OpenKM 6.4
OpenKM is an Electronic Document and Record Management System (EDRMS). There’s a lot of literature about document management terms like: DMS, EDRMS or CMS usually more influenced by marketing rules rather than objective reasons.
The differences between DMS, CMS, and EDRMS in most cases are subjective or not relevant from the Document Management point of view. Lately, it seems the term CMS has gotten some marketing success and actually is one of the most common used. However, we prefer the term EDRMS, perhaps with lesser success on the marketing world but from our point of view more strict and representative.
OpenKM helps you to:
- Day-to-day data capture.
- Storage.
- Modify and share physical and/or digital documents within the organization.
- Apply retention periods to stored items.
- Identify the owner of each record series and documents.
- Set a chain of custody and proper audit trail.
- When needed apply legal records holds.
- Managing records disposition.
- Preserving records through their life cycle.
Some of the OpenKM goals are:
- Increase efficiency. Faster documents approval, reduced manual data entry, automated recurring tasks among others.
- Set compliance levels. The system helps the organization to avoid penalties when regulators, auditors and other government authorities summons them for inspections.
- Preserve historical content. Follow the status of the document (determined by the different phases of the lifecycle).
- Consolidate the company knowledge on a single access point.