EULA - OpenKM Privacy Policy

Privacy Policy

OpenKM, to protect individual rights, especially regarding automated treatments, and with a desire to be transparent with the user, has established a policy that collects the whole of possible treatments, the aims pursued, the legitimacy of the same, and also the user's instruments available to exercise the user's rights.

Navigation on this website implies total acceptance of the following terms and conditions. The use of cookies will be accepted. If you disagree, send an email to

The updated version of this privacy policy is the only one applicable to the website until any other version replaces it.

The user who provides personal data through this website is informed that it will be incorporated into the files of; these data will be suitably registered in the registry of the Data Protection Agency or, if required, in the register of data treatments.

For further information on protecting personal data, we invite you to consult the AEPD (Spanish Agency for Data Protection) website at

Data collection

The owner collects your data.

Personal data refers to all information about an identifiable physical person (person affected). It is understood as identifiable a person that can be identified, directly or indirectly, especially by reference to a name, an identification number (DNI, NIF, NIE, passport), or to one or several specific elements, own to his physical identity, physiological, genetic, psychic, economic, cultural or social.

The general data that will be compiled are name and surname, address, email, telephone number, and payment-related data. Another type of data may be collected, and the user will be informed accordingly.

For what purpose is your data treated?

The purpose of the treatment of the personal data that can be collected is to use them mainly by the holder for the management of its relationship with you, to offer you products and services according to your interests, to improve your user experience and in your case, For the treatment of your requests, requests or orders. A commercial profile will be developed based on the information you provide, and no automated decisions will be made based on this profile.

The data provided shall be retained while the business relationship is maintained. The interested party will not be requested to abolish it during the years necessary to comply with the legal obligations.

They will be registered in the client file, and their treatment will be recorded in the registry of treatments to be carried by the holder (before May 25th, 2018); it could also be included in the file elaborated with the personal data registered in the AEPD (agency Spanish data protection) or competent body of the respective autonomous community. The name of the file is CRM.

What is the legitimation for the treatment of your data?

The legal basis for the treatment of your data is as follows:

  • The correct execution or fulfillment of the contract
  • The legitimate interest of the holder
  • The consent of the user or customer for the processing of their data

To which recipients will the data be communicated?

The user's data may eventually be communicated to third parties related to the holder by contract to carry out the tasks necessary for managing his account as a client without having to give his authorization.

Also, when they had to be made, communications with the authorities in the case the user had carried out actions contrary to the law or violated the contents of the legal notice.

The user's data may be communicated to other companies in the group, if any, for internal administrative purposes that could involve treating such data.

The user's data may be transferred to a third country or an international organization. However, they shall be informed when such a transfer is to be made and of the conditions and consignee.

Where some data are required to access specific website features, the holder shall indicate such mandatory characters when collecting the user's data.


Browsing this site may deposit the cookies of the site owner and third-party companies on your computer, tablet, or mobile phone. During the first navigation, an explanatory banner will appear on cookies.

Therefore, when browsing continues, the user will be considered informed and will have accepted using such "cookies." The consent granted shall be valid for thirteen months.

For more information, see our cookie policy.

Rights of the user

The user is informed of the possibility of exercising their rights of access, rectification, cancellation, and opposition. Each person also has the right to limit the treatment of their person, the right to eliminate the transfer of personal data transmitted to the Controller and the right to the portability of their data.

When he has not obtained a satisfactory solution in exercising his rights through a written address to the AEPD (Spanish Data Protection Agency) or competent body of the respective autonomous community, the user can submit a complaint to it.

Unless the user opposes sending an email to, their data may be used, if appropriate, for the Shipping of Open Knowledge Management System SL.

The data provided will be retained while the business relationship is maintained or during the years required to comply with the legal obligations.

The user is responsible for the information that you provide through this website is accurate, responding to the accuracy of all data you communicate and keeping it up to date to reflect an actual situation, being responsible for false or inaccurate information that you provide and the damage, inconvenience, and problems that may cause Open Knowledge Management System SL or third parties.

This information will be kept and managed with due confidentiality, and the necessary computer security measures will be applied to prevent the access or misuse of your data, its manipulation, deterioration, or loss.

However, the user must remember that computer systems' security is never absolute. When personal data is provided over the Internet, such information may be collected without your consent and treated by unauthorized third parties. Open Knowledge Management System SL declines any liability for the consequences such acts may have for the user if he publishes the information voluntarily.

You can access and exercise these rights by request in writing and signing, which could be sent to Calle Bunyola 13, 07004, Palma de Mallorca, Spain, by attaching a photocopy of the DNI or equivalent document.

You can also send the request to the following email:

These rights should be taken care of within one month, which may be extended to 2 months if the complexity of the application or the number of applications received so requires. All this without prejudice to the duty to retain specific data in the legal terms and until prescribing the possible liabilities arising from a potential treatment or, where appropriate, a contractual relationship.

In addition to the preceding data protection regulations, users who request it can organize the destination of their data after their death.