Statistics
In the statistics view, graphical information about repository size and its distribution across the distinct root nodes ( taxonomy, personal, trash, etc. ) is shown. Basic server information like memory and disk usage is also shown.
To understand how your repository is growing and to estimate hard disk usage, these pie charts are useful:
- Documents by context.
- Document sizes by context.
- Folders by context.
- Emails by context.
- Records by context.
Some pie charts describe the distribution by context. These contexts are:
- Taxonomy (the /okm:root context)
- Template (the /okm:template context, where you can place your document templates)
- Personal (the /okm:personal context, where each OpenKM user can store their personal - not shared - documents)
- Mail (the /okm:mail context, where users' emails are stored by default)
- Trash (the /okm:trash context, which stores deleted documents, folders, etc.)
If the trash context is too large, the trash bin should be emptied. Once you are sure these documents and folders can be permanently deleted, you should empty your trash or individually purge the documents. Remember that each user has its own trash and every user is responsible for purging their own trash. There's a feature Administration > Utilities > Purge trashes that helps with this.
Check the status of the Pending task queue
Pending tasks are only used in some application sections where a user action can take longer than usual.
- Click the menu option Pending task queue at the top right.
- In the Pending task queue view, the status of tasks is shown. This is a list of the tasks to be processed or in progress.
For example, if you want to change the permissions in a folder with lots of documents and / or a very deep structure, these actions will be promoted to pending tasks. Meanwhile, the user can do other things while it is executed in the background. If the number of documents to process is huge, this task may take hours to complete.
Check the status of the Text extraction queue
When uploading a document to the application, its content is not extracted immediately but enqueued for extraction.
- Click the menu option Pending text extractor queue at the top right.
- In Pending text extractor queue view, the status of the text extraction process is shown. This is a list of the documents to be processed or in progress.
More information is available at Performance configuration parameters.
Sometimes you might be interested in processing all the documents again in the text extraction queue (for example, if you have added a new text extractor). You can find more information in Database description about how to do it.
Check the status of the Antivirus check queue
When uploading a document to the application, the antivirus analysis can be done just in time or enqueued for later.
This option is only shown when the application has been configured to perform antivirus analysis on a batch queue.
- Click the menu option antivirus check queue at the top right.
- In Antivirus check queue view, the status of the antivirus analysis process is shown. This is a list of the documents to be processed or in progress.
More information is available at Performance configuration parameters.
