OpenKM 7.1

OpenKM Professional version is licensed under the "EULA - OpenKM End User License Agreement."

For more information, take a look at Licenses.

OpenKM is an Electronic Document and Record Management System (EDRMS). There's a lot of literature about document management terms like DMS, EDRMS, or CMS, usually more influenced by marketing rules than objective reasons.

In most cases, the differences between DMS, CMS, and EDRMS are subjective or not relevant from the Document Management point of view. Lately, the term CMS has gotten some marketing success and is most commonly used. However, we prefer the term EDRMS, perhaps with lesser success in the marketing world but more strict and representative from our point of view.

OpenKM helps you to:

  • Day-to-day data capture.
  • Storage.
  • Modify and share physical or digital documents within the organization.
  • Apply retention periods to stored items.
  • Identify the owner of each record series and documents.
  • Set a chain of custody and proper audit trail.
  • When needed, apply legal records holds.
  • Managing records disposition.
  • Preserving records through their life cycle.

Some of the OpenKM goals are:

  • Increase efficiency. Faster documents approval, reduced manual data entry, and automated recurring tasks.
  • Set compliance levels. The system helps the organization avoid penalties when regulators, auditors, and other government authorities summons them for inspections.
  • Preserve historical content. Follow the document's status (determined by the different lifecycle phases).
  • Consolidate the company knowledge on a single access point.

The OpenKM technical staff maximum is "Try finding out the easy solution for each problem. If you cannot find it, try again."

Although we've tried to give our powerful application what it needs to solve problems with a minimalist solution, sometimes it's not possible. OpenKM can solve day-to-day complex scenarios, and it is not a closed application and has many features that can be used and configured in several ways.

Please take your time to read the documentation; it is time well spent. Suppose you have some doubt contact with us. Usually, a problem has several ways to be resolved.

Your suggestions are always welcomed; we try to create a better application to solve real-life problems more efficiently. Your tips help us grow the knowledge of EDRMS solutions and apply them to real case scenarios.