Access Add-in 7.1.x
Access Add-in allows users to upload new files to OpenKM.
To upload a new file, choose a destination folder from the OpenKM tree view.
The OpenKM Access Add-in will be visible once a database is opened.
Office Add-ins are compatible from version 2003 to version 2019.
After installing the Access add-in, a new menu item "OpenKM" will be shown in Access.
Details of the features according to their icons:
| Button | Action |
|---|---|
|
Add-in configuration. |
|
|
Upload a file. |
|
|
Help. |
Configure OpenKM Add-In
First, you must select the Configuration menu item to set your configuration values to access OpenKM from the client computer.
| Property | Type | Description |
|---|---|---|
| Language | Select | MS Add-in user interface language. |
|
User |
String |
User ID for accessing OpenKM. okmAdmin |
|
Password |
String |
The password of the user. admin |
|
Host |
String |
OpenKM URL. http://localhost:8080/openkm/ |
|
Add metadata |
Bool |
To enable or disable the metadata selection form. |
|
Find by UUID |
Bool |
Instead of locating a folder through the search tree to upload a file, it does so by entering the UUID of the destination folder. |
After you set your configuration values, a folder named OpenKM is created in your user's My Documents folder. In this OpenKM folder, a configuration file named openkm.xml and another file named document.xml are created. The OpenKM Add-in uses these to store some document-editing information. You should not edit or delete these files.
Uploading a new file
Click on the upload button; a folder tree view will be shown. You must select the destination folder where you want to upload the file.
You need to save your changes first.
Then a message will be issued; choose Yes if you have saved the entire Access project.
Now you can choose the folder where you want to upload the file.
Click the Upload button; the document will be uploaded to OpenKM and a notification message will be shown "File has been sent successfully".
If the file already exists in the repository, a pop-up window will be shown indicating that the file already exists. To update it, press the YES button and the file will be updated with a new version.
Log
In My Documents/OpenKM there is a log file called AccessAddin.log with a complete log trace.
