Access Add-in 8.1.x
Access Addin allows users to upload new files to OpenKM.
To upload a new file, choose a destination folder from the OpenKM tree view.
The OpenKM Access Add-in will be visible once a database is opened.
Office Add-ins are compatible from version 2003 to version 2021.
After installing the Access add-in, a new menu item "OpenKM" will be shown in Access.
Detail of the features according to their icons:
| Button | Action |
|---|---|
|
Addin configuration. |
|
|
Upload file. |
|
|
Help |
Configure OpenKM Add-In
First, you must select the Configuration menu item to set your configuration values to access OpenKM from the client computer.
| Property | Type | Description |
|---|---|---|
| Language | Select | Ms Addin user interface language. |
|
User |
String |
User id for accessing OpenKM. okmAdmin |
|
Password |
String |
The password of the user. admin |
|
Host |
String |
OpenKM url. http://localhost:8080/openkm/ |
|
Add metadata |
Bool |
To enable/disable metadata selection form. |
|
Find by UUID |
Bool |
Instead of locating a folder through the search tree to upload a file, it does so by inserting the UUID of the destination folder |
|
Use personal token |
Bool |
The authentication will be done with the access token. |
| Personal token | String |
The personal access token okmpat-Ky1t16O2Rwx4ttPmOK0R |
After you set your configuration values, a folder named OpenKM is created in your user My documents folder. In this OpenKM folder, a configuration file named openkm.xml and another file named document.xml are created. The OpenKM Add-in it uses to store some document editing information. You should not edit or delete these files.
Uploading a new file
Click on the upload button, a folder tree view will be shown. You must select the destination folder where you want to upload the file.
You need to save your changes first.
Then a message will be issued to which we will give Yes if we have saved the entire access project.
Now you can choose the folder where you want to upload the file.
Click on the Upload Button and after that, the document will be uploaded to OpenKM and a notification message will be shown "File has been send successfully".
In case the file already exists in the repository, a pop-up window will be shown indicating that the file already exists. If we want to update it, press the YES button and the file will be updated with a new version.
Log
In My Documents/OpenKM there's a file log called AccessAddin.log with a complete log trace.