OpenKM 7.0 CE
OpenKM is an Electronic Document and Records Management System (EDRMS). Much of the literature about document management terms such as DMS, EDRMS, or CMS is usually influenced more by marketing considerations than by objective reasons.
In most cases, the differences between DMS, CMS, and EDRMS are subjective or irrelevant from a document management point of view. The term CMS has had some marketing success and is most commonly used. However, we prefer the term EDRMS, perhaps with less success in the marketing world, but it is stricter and more representative from our point of view.
OpenKM helps you to:
- Day-to-day data capture.
- Storage.
- Modify and share physical or digital documents within the organization.
- Apply retention periods to stored items.
- Identify the owner of each record series and document.
- Set a chain of custody and a proper audit trail.
- When needed, apply legal record holds.
- Manage records’ disposition.
- Preserve records throughout their life cycle.
Some of OpenKM’s goals are:
- Increase efficiency: faster document approvals, reduced manual data entry, and automated recurring tasks.
- Set compliance levels. The system helps organizations avoid penalties when regulators, auditors, or government authorities conduct inspections.
- Preserve historical content. Track a document’s status (determined by its lifecycle phases).
- Consolidate the company’s knowledge into a single access point.