Administration guide

OpenKM provides easy access to the application configuration by means of the "Administration Tab" located on the administration system area. Relevant and useful information can be accessed to assist the administrator in controlling and configuring the OpenKM repository.

Only users with ROLE_ADMIN can access the administration area. A new tab Administration will appear to these users at the right top corner of system toolbar.

Administration layout:


Featured horizontal menu



Featured area




OpenKM administration provides access to:



Administration landing page. Here is shown:

  • Application version.
  • Installation UUID.

Configuration parameters

Almost all configuration parameters are set here.

With multi-tenant module enabled is possible to set different properties depending on the tenant.

Changes done here affect all the application.

Mime types

All registered document MIME types which OpenKM understands. You can modify, remove or add a new one.


Shows information about repository size. Also can check the evolution of the Pending task queue and Pending extraction queue.


Execute JAVA scripts.


Creates, modifies or removes metadata definitions.


Creates, modifies or removes users and roles.

When the application is configured to connect LDAP, these values can only be changed on LDAP server because OpenKM connect to LDAP only in read only mode.


A profile is a specific set of configurations for the user interface.

Database query

Execute queries to the database.


Adds, removes or executes application reports.

Activity log

User actions are registered in the OpenKM activity log.

All activity log data is stored in OKM_ACTIVITY table.

Wofkflow Adds, removes or view status of registered workflows.
Automation Sets automatic tasks based on application events like DOCUMENT_CREATION, among others.

Adds or removes scheduled crontab tasks. The application uses these tasks to perform actions like indexing documents, antivirus analyse among others.

OMR ( Object Mark Recognition )

Sets Object Mark Recognition parameters.


Execute thesaurus build action.


Repository import.


Repository export


Add, modifies or remove languages and manage translations.


A collection of advanced utilities:

  • Cache Stats.
  • Check e-mail.
  • Check text extraction.
  • Hibernate stats.
  • List indexes.
  • LogCat
  • Profile stats.
  • Purge permissions.
  • Rebuild indexes.
  • Repository checker.
  • Repository view.
  • System properties.
  • Css.