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  2. OpenKM 6.3 - CE
  3. Administration guide
  4. Manage users and roles
  5. Manage users
  1.  

Manage users

To manage users on the top right click on User list button.

By default the application manages users and roles in its own database.

It is also possible to connect the application to an external directory (LDAP directory for instance).

The login module can be extended and create your own login adapter. More information about it Creating your own login module.

When the application is connected to LDAP the manage users view is automatically set to readonly mode. Almost all actions are restricted.

Users are shown in a table structure.

   

Filtering options

Id

Name

Mail

Roles

Profile

Active

Chat

Actions

User parameters:

FieldDescriptionRequired
Id

The id the user will use to log in.

Two users can't have the same id.

true

Name

User name.

true

Mail

User email address.

true

Roles

Roles - groups - from which the user is a member.

User must be at least in 'ROLE_ADMIN' or 'ROLE_USER' role.

true

Profile

 Each profile is a set of options available on the user interface. true

Active

 Sets user enabled or not. true

Chat

Indicates if user is connected to the chat.

Althought a user can have the application opened on several browser tabs. Only one of them will be logged on chat.

false

Action

Available actions:

  •  Edits a user.
  •  Deletes a user.
  •  Sets the profile.
  •  Configures mail accounts. More information here Manage user mail accounts.
  •  Configures twitter account.
  •  Shows the activity log of the user.
 *

* Mail account and twitter account are optional.

Create a user

  • On bottom right, click on the New user icon.
  • Fill all the fields. Remember all users must be at least in 'ROLE_ADMIN' or 'ROLE_USER' roles.
  • Click on the Create button.

Edit a user

  • Click on the Edit user icon.
  • Modify the fields.
  • Click on the Edit button.

Delete a user

  • Click on the Delete user icon.
  • Click on the Delete button.

Change the user profile

  • Click on the User config icon.
  • Choose the profile.
  • Click on the Edit button.

By default the profile named "default" is automatically assigned to any new user.

Export the users

  • On the top right click on the export users.
  • The application will download a .csv file.

Enable twitter account

  • Click on the Configure twitter account.
  • Set twitter user.
  • Enable active checkbox.
  • Click on the Create button.