PowerPoint Add-in 8.2.x

PowerPoint Add-in enables users to upload new files and edit existing OpenKM files.

When a user uploads new files, he browses the OpenKM tree view to select where he wants to upload the file.

The OpenKM PowerPoint Add-in detects if the document opened by a user is an OpenKM file and enables or disables some toolbar options.

Caution

Office Add-ins are compatible from version 2000 to version 2021.

 After installing the PowerPoint add-in, a new menu item “OpenKM” will appear in PowerPoint.

Details of the functions corresponding to their icons:

Button	Action
	Add-in configuration.
	Add new document
	Document edit (check-out)
	Upload modified document (check-in)
	Cancel document edit
	Help

Configure OpenKM Add-In

First, you must select the Configuration menu item to set your configuration values to access OpenKM from the client computer.

Property	Type	Description
Language	Select	MS Add-in user interface language.
User	String	User ID for accessing OpenKM. okmAdmin
Password	String	The user’s password. admin
Host	String	OpenKM URL. http://localhost:8080/openkm/
Add metadata	Bool	Enables or disables the metadata selection form.
Find by UUID	Bool	Instead of locating a document through the search tree, it does so by inserting the UUID of the document to be edited or of the destination folder in the case of uploading a document.
Use personal token	Bool	Authentication is done using the access token.
Personal token	String	The personal access token. okmpat-Ky1t16O2Rwx4ttPmOK0R

After you set your configuration values, a folder called OpenKM is created in your user My Documents folder. In this OpenKM folder, a configuration file called openkm.xml and another file called document.xml are created, which the OpenKM Add-in uses to store some document-editing information. You should not edit or delete these files.

Uploading a new file

Click the  Add new document button. A folder tree view will be shown. You must select the folder where you want to upload the file.

Click the Send button and the document will be uploaded to OpenKM; a notification message will be shown.

Note

If you have activated the option “Add metadata” in the configuration, it will allow you to select and fill in the corresponding data.
In the case of multiple-selection metadata, to mark or unmark all options, you can use the key combinations “Ctrl + E” and “Delete”, respectively.

Editing an OpenKM document

Click the  document edit button. You must navigate through folders and select the document you want to edit.

When you have an OpenKM document open, the  Upload modified document (check-in) and  Cancel document edit toolbar options will be enabled.

• To upload a modified document, use the Upload modified document (check-in) toolbar button.

Insert a comment for the version and press the OK button.

• To cancel document editing, use the  Cancel document edit toolbar button.

Danger

After editing, your local copy of the document will be deleted to prevent user errors.

Log

In My Documents/OpenKM there is a log file called PowerPointAddin.log that contains a complete log trace.