Profile General tab
General section
Section titled “General section”| Field | Description |
|---|---|
| Name | The name of the profile. Two profiles cannot share the same name. |
| Active | Sets profile enabled or not. |
Misc section
Section titled “Misc section”| Field | Description |
|---|---|
| Quota limit (MB) | Sets the total maximum size of documents that a user can upload. Value 0 indicate unlimited. Helps the administrator to take control of the repository growth, and detect user’s abuse. |
| Advanced filters | Enables search filtering on users and roles popup view. Helps to find roles or user in a large list. |
| Web skin | Sets the default skin ( css styles applied ). Info message |
| Print preview | Enables or disables printing funtion. |
| Keywords enabled | Enables or disables keywords shortcuts. |
| Upload notify users | Shows or hides user notification on upload popup. |
| Notify external users | Enables or disables send notifications to external users. By default the application is restricted to mail user’s addresses. For example, sending documents to an external mail address. |
| Browser plugin preview | When enabled, preview is based on browser pdf render capability. |
| Increase version | When enabled, users can choose between document upload as minor version or major version. |
| Extensions | Sets the enabled extensions for the profile. |
| Reports | Sets the enabled reports for the profile. |
| Workflows | Sets the available workflows for the profile. |
Chat section
Section titled “Chat section”| Field | Description |
|---|---|
| Enabled | Enables or disables chat. |
| Auto login | When enabled the user is automatically logged in chat as part of login process. |
Wizard section
Section titled “Wizard section”The Wizard only takes effect when uploading a new document, not when updating and existing.
| Field | Description |
|---|---|
| Metadata | Sets a metadata that will be required to be filled as part of uploading a new document. |
| Workflow | Sets a workflows that will be executed as part of uploading a new document. Some workflows require initial fields filled at the begining, but not all. |
| Keywords | When enabled the application will ask user to add keywords as part of uploading a new document. User can skip this step without adding any keyword. |
| Categories | When enabled the application will ask user to add categories as part of uploading a new document. User can skip this step without adding any category. |
Pagination section
Section titled “Pagination section”Pagination control
| Field | Description |
|---|---|
| Enabled | Enables or disable pagination on file explorer view. |
| Page list | Sets the distinct values in what will be shown in number of elements per page. For example the value “10;25;50;100” set that maximum number of element per page can be 10, 25, 50 or 100. On the user view, the user can choose one of these options. When pagination is enabled at least one value must be set To separate the distinct values must be used the caracter “;” |
| Type filter | When enabled a filter by type is shown, this helps the user to show only documents, folders, records or mails at the same time. * |
| Misc filter | Advanced filter helps on filtering by some fields: - name - title - range of sizes - range of dates - author - version When extra metadata columns are show in file explorer, they are also available here. |
| Show folders by default | By default shows or hides folders. * |
| Show documents by default | By default shows or hides document. * |
| Show mails by default | By default shows or hides mails. * |
| Show records by default | By default shows or hides records. * |
- * When type filter is enabled the options show folders by default etc… they must be active, otherwise they are not taken in consideration and all types are shown.