Built in Automation Action plugins

NameApply at
ParameterDescriptionRestriction

AddCategory

Post

Category

Adds a category to the node that triggered the event.

Applicable to all node types.

AddCategoryToWizard

Post

 

Shows a category popup as part of the process of uploading a new document.

Only takes effect when a user uploads a new document from the user interface.

Applicable to documents.

AddDigitalSignatureToWizard

Post

 

Shows a digital signature popup as part of the process of uploading a new document.

Applicable to documents. 

AddKeyword

Post

Keyword name

Adds a keyword to the node that triggered an event.

Applicable to all node types.

AddKeywordToWizard

Post

 

Shows a keyword popup as part of the process of uploading a new document.

Only takes effect when a user uploads a new document from the user interface.

Applicable to documents.

AddOCRDataCaptureToWizard

Post

 

Shows an OCR data capture popup as part of the process of uploading a new document.

Only take effect when an user uploads a new document from the user interface.

 

Applicable to documents. 

AddPropertyGroup

Post

Metadata group name

Add a Metadata group.

Applicable to all node types.

AddPropertyGroupToWizard

Post

Metadata group name

Shows a Metadata group popup as part of the process of uploading a new document.

Only takes effect when an user uploads a new document from the user interface.

Applicable to documents.

AddWorkflowToWizard

Post

Workflow name

Starts a workflow as part of the process of uploading a new document.

A popup will be shown if a workflow requires a user to set parameters for starting the workflow. Otherwise, it will be transparent to the end user.

Only takes effect when a user uploads a new document from user interface.

Applicable to documents. 

CompactDocumentHistory

Post

 

Compact the document history removing all older versions.

Applicable to documents.

DeleteNode

Post

 

Deletes a node that is moved into a user's trash node.

Applicable to all node types. 

Download Control

Post

 

Registers a download in the activity log.

Available download causes:

  • Folder or document download as ZIP.
  • Document download from user interface.
  • Document download from user interface to preview.
  • Document download from user interface to print.
  • Folder exported as JAR.
  • Email download from user interface.

Applicable to documents, email, and folders.

DownloadAsDocumentVersion

Post

 

When downloading a document, rename the document, including the version number at the end.

Applicable to documents.

ExecuteScripting

Pre

Post

Code

Executes a script.

Applicable to all node types. 

ForceGrantActualUser

Post

Permission

Grants permission to the user who caused the event in the node that triggered the event.

The super user makes the security change.

Applicable to all node types.

ForceRevokeActualUser

Post

Permission

Revoke permission from the user who caused the event in the node that triggered the event.

The super user makes the security change.

Applicable to all node types.

GrantRole

Post

Role name

Permission

Grants a role permission on the node that triggered the event.

Applicable to all node types.

GrantUser

Post

User name

Permission

Grants a user permission on the node that triggered the event. 

Applicable to all node types. 

Joomla content publication

Post

 

Creates or updates content or media on joomla cms.

Applicable to some HTML or image documents. 

Joomla properties publication

Post

 

Update content or media properties on joomla cms.

For example, change the publication status.

Applicable to some HTML or image documents.  

MoveToFolder

Post

Folder destination

Move the node to a new location.

Applicable to all node types.

MoveToYearMonthDayFolder

Post

Folder destination

Move the node to a new location with a subfolder structure year / month / day

Applicable to all node types.

OCRDataCapture

Post

 

Captures data from the document.

Applicable to some MIME Type documents:

  • PNG
  • GIF
  • JPEG
  • BMP
  • TIFF
  • PDF

OMRDataCapture

Post

 

Captures data from the document.

Applicable to OMR valid files.

PurgeNode

Post  

Purge a node. The node is removed from repository.

Applicable to all node types.

RevokeAllRoles

Post

 

Revokes all role permissions granted to the node that triggered the event.

Applicable to all node types.

RevokeAllUsers

Post

 

Revoke all user permissions granted to the node that triggered the event.

Applicable to all node types. 

RemoveCategory

Post

Category

Removes the category from the node that triggered the event.

Applicable to all node types.  

RemoveKeyword

Post

Keyword name

Removes the keyword from the node that triggered the event.

Applicable to all node types.  

RenameUniqueDocument

Pre

 

Ensures new documents will have unique names.

Applicable to documents.

RevokeRole

Post

Role name

Revokes the role permission granted to the node that triggered the event. 

Applicable to all node types.

RevokeUser

Post

User name

Revokes the user permission granted to the node that triggered the event. 

Applicable to all node types.

Send Mail

Post

Role names

User names

Message

Send mail to the selected users and roles.

The message format is the same used in notification messages. For more information take a look at Notification configuration parameters.

Applicable to all node types.

SetLanguage

Post Language

Sets the language to the document node that triggered the event. 

The language value is based on ISO 639-1.

For example for Spanish the value is "es", for English "en", etc.

Applicable to documents.

SetTextExtracted

Post

String

Replaces the original content text extracted from the document node that triggered the event.

Applicable to documents.

StampDocument

Post

Stamp id

Stamp type

Stamp a document.

Stamp id must be and existing stamp id definition.

Stamp type values:

  • "text" for text stamping.
  • "images" for images stamping.

 Applicable to documents.

Wordpress publication for content

Post

 

Creates or updates content or media on wordpress.

Applicable to some HTML or image documents.  

Wordpress publication for setProperties

Post

 

Updates content or media properties on wordpress.

For example changes the publications status.

Applicable to some HTML or image documents.