Statistics

In the statistics view, graphical information about repository size and its distribution across the distinct root nodes (taxonomy, personal, trash, etc.) is shown. The basic server information, like memory and disk usage, is also shown.

To understand how your repository is growing and make hard disk estimates, these pie charts are useful:

• Documents by context.
• Document sizes by context.
• Folders by context.
• Emails by context.
• Records by context.

Some pie charts describe the distribution by context. These contexts are:

• Taxonomy (the /okm:root context)
• Template (the /okm:template context, where you can place your document templates)
• Personal (the /okm:personal context, where each OpenKM user can store their personal - not shared - documents)
• Mail (the /okm:mail context, where user emails are stored by default)
• Trash (the /okm:trash context, which stores deleted documents, folders, etc.)

Caution

If the trash context is too large, the trash bin should be emptied. Once you are sure these documents and folders can be permanently deleted, you should empty your trash or individually purge the documents. Remember that each user has their own trash and is responsible for purging it. There’s a feature Administration > Utilities > Purge trashes that helps with it.

Check the status of the Pending task queue

Pending tasks are only used in some application sections where a user action can take longer than usual.

• Click the menu option Pending task queue at the top right.
• The status of the tasks is shown in the Pending task queue view. This is a list of the tasks to be processed or in progress.

Note

For example, if you want to change the permissions in a folder with lots of documents and / or a very deep structure, these actions will be promoted to pending tasks. Meanwhile the user can do other things while they are executed in the background. If the number of documents to process is huge, these tasks may take hours to complete.

Check the status of the Text extraction queue

When you upload a document to the application, its content is not extracted immediately but is enqueued for extraction.

• Click the menu option Pending text extractor queue at the top right.
• The status of the text extractor process is shown in the Pending text extractor queue view. This is a list of the documents to be processed or in progress.

More information is available at Performance configuration parameters.

Caution

Sometimes you might be interested in processing all the documents again in the text extraction queue (you have introduced a new text extractor, etc.), you can find more information at Database description about how to do it.

Check the status of the Antivirus check queue

When you upload a document to the application, the antivirus analysis can be done just in time or enqueued for later.

Caution

This option is only shown when the application has been configured to perform antivirus analysis on a batch queue.

• Click the menu option antivirus check queue at the top right.
• The status of the antivirus analysis process is shown in the Antivirus check queue view. This is a list of the documents to be processed or in progress.

More information is available at Performance configuration parameters.